Citizen Participation Plan

The purpose of Burlington County's Citizen Participation Plan is to create opportunities for and encourage citizen participation in the development of the county's Consolidated Housing and Community Development Plan, Annual Action Plans, amendments to the plan and performance reports. This Citizen Participation Plan describes the county's policies and procedures for public involvement in Burlington County's consolidated planning process.

Consolidated Housing & Community Development Plan
For Burlington County and various entities within the county to be eligible to receive funding from the U.S. Department of Housing and Urban Development (HUD) for Community Planning and Development Programs, the county must have an approved Consolidated Housing and Community Development Plan. The Consolidated Plan consists of three primary components: The Housing Plan, The Homeless Assistance Continuum of Care, and The Community and Economic Development Plan. Each component includes a needs assessment, an analysis, which identifies priorities and a strategy, which establishes goals and objectives for addressing priority needs and time frames for achievements.

Annual Action Plans are then developed each year to identify the actions that will be taken and projects that will be funded to meet the strategy's goals and objectives. The Annual Plan also serves as the county's application for grants offered by HUD, which generally include:
  • Community Development Block Grant (CDBG) program supports a wide array of housing, community improvements and services.
  • The HOME Investment Partnership (HOME) program is a block grant designed to increase affordable housing.
  • The Emergency Shelter Grant program (ESG) can fund emergency shelters, services and transitional housing for homeless individuals and families.
The overall goal of HUDs Community Planning and Development programs, and the county's Consolidated Plan is to develop viable communities by providing decent housing and a suitable living environment and expand economic opportunities principally for low- and moderate-income people.

Responsibility of County Government
When the county is awarded Housing and Community Development grants, it enters into a contractual relationship with the HUD to operate programs under specified HUD regulations. Certain county officials are then legally responsible to fulfill specified duties and activities pertaining to the established contract or contracts.

It must be understood that the role of citizens is to advise and assist county officials in carrying out contractual obligations. Since no citizen would have a contractual responsibility with HUD, all citizens must serve as advisers and/or advocates only.
Consolidated Plan Development Participation

Citizen Participation Opportunities

While the county is developing the Consolidated Plan, citizens are encouraged to give their views, opinions and information on relevant subjects such as the housing and community development needs of low- and moderate-income populations, the nature and location of needed community improvements and proposed activities to address these needs.

Public Hearing
During the development phase of the Consolidated Plan, Burlington County publicly announces and holds at least one public hearing. The following information is provided in the public notice and at the public hearing:
  • The yearly amount of block grant funds that the county anticipates receiving from HUD.
  • Activities that may be undertaken using these funds.
  • The estimated amount of funding used to benefit the county's low and moderate-income populations.
Municipal Public Hearings
Any municipality intending to submit an application to the Community Development Block Grant (CDBG) must advertise and conduct a public hearing on their proposed CDBG project. In accordance with the Sunshine Law, a notice of the hearing is published at least 10 days before the hearing and a description of the proposal is made available for public review during this period and at the hearing.

Technical Assistance Workshop
Community Development Program technical assistance is given to provide guidance to applicants in their development of funding proposals. A Technical Assistance Workshop is held each year, one month prior to the submission date for CDBG or Emergency Shelter Grant Program applications. Workshops are announced by public notice and notices are also mailed to interested parties. The Community Development Program Office maintains a mailing list for such notices and interested parties may request to be placed on the mailing list to receive notices and application packages.

Individual Technical Assistance
The staff of the Community Development Program is available to meet individually with citizens or citizen groups who wish to meet and express their opinions and suggestions personally and less formally than in a public meeting. These meetings are scheduled for the convenience of all concerned when requested by a citizen or representative of a citizen group.

Since applications for HOME Investment Partnership Program are accepted at any time during the year technical assistance for the development of HOME applications is conducted through appointments with HOME Program staff. Affordable housing developers, sponsors or owners are encouraged to work closely with citizens and citizens groups within their housing development areas while developing proposed projects.

Community Development Advisory Committee
The purpose of Burlington County's Community Development Advisory Committee is to study the county's Community Development needs, prioritize funding, and recommend activities to be funded. The advisory committee membership is structured to represent a broad base of expertise and to comprehensively represent local community interests. Members are comprised of the mayors of each municipality in the county plus 20 citizens that are appointed by the Board of Chosen Freeholders.

2 Community Development Advisory meetings are held during the development phase of the Consolidated Plan and each Annual Action Plan. These meetings are open to the public.

Meeting Purposes
Advisory Committee Meeting Number 1 is for formal annual reorganization of the Community Development General Advisory Committee and includes election of officers and the Executive Committee.

Advisory Committee Meeting Number 2 is to develop the committees recommendations for the Community Development Program. At this meeting, the Advisory Committee considers the draft plan, while the Executive Committee creates recommendations for proposed activities and recommendations for use of CDBG and HOME funds. Following the committees business, citizens may comment on the proposed program. The committees recommendations are included in the draft Consolidated Plan.

Comprehensive Emergency Assistance System (CEAS) Committee
The CEAS is the lead organization for homeless assistance planning and advocacy in the county. The CEAS Committee plans the county's Homeless Assistance Continuum of Care System and makes recommendations for the use of funds to support that system.

The CEAS Committee is comprised of social service providers from both public and private non-profit agencies that provide services and housing opportunities for the homeless and those at risk of homelessness. Representatives include state and county Human Services Departments, Municipal Welfare Officers, the county Board of Social Services, neighborhood groups, housing developers, real estate business, service users and other private citizens. CEAS Committee meetings are open to the public and are held each month.

Other Public Venues
To facilitate participation in the plan development by community organizations, service agencies, citizens groups and the like, the county maintains representation on the following committees: Human Services Advisory Counsel, Office on Aging Advisory Counsel, AIDS Counsel Housing Committee, and the Human Relations Commission. These committees meet a on regular basis, usually monthly, and offer forums for exchange of information. Committee meetings are generally open to the public.

The Community Development Office staff seeks out and consults with groups that represent special needs populations (senior citizens, the disabled, veterans, etc.), residents of low-income neighborhoods, minorities, residents of public housing and residents of assisted housing. Such groups are encouraged to contact the Community Development Program Office to arrange meetings at any time.

Surveys may be used to gather information and opinions from citizens that cannot attend meetings or to provide supplementary data.
Performance Reports & Public Hearings

Performance Reports

A Consolidated Program Performance Report is completed annually at the end of each program year. The Performance Report is subject to a public review period of 15 days. Notification of the availability of the Annual Performance Report for public review and comment is publicized in the Burlington County Times. The notice informs interested citizens where they may obtain a copy for review and when and how to submit comments.

Community Planning & Development Program Public Hearings
All public hearings are open to all citizens of Burlington County and are held in locations that are handicapped accessible as well as accessible by way of public transportation. Hearings are conducted in the evenings, after 5 p.m.

A minimum of 14 days advance public notice is given prior to each hearing. Public notices will include the location, time, and a brief description of the hearings agenda. Public hearings are announced by:
  • Placing of notices in the Forward Section of the county newspaper: the Burlington County Times
  • Placement of notice on the official business bulletin board in the Freeholders Office. Accommodations are made to assist persons with disabilities and language barriers to fully participate in public hearings. This includes:
    • Groups of non-English speaking persons that need translations during meetings
    • Persons that speak sign language and need a sign language interpreter during meetings
    • Persons that are blind or lacking in reading skills and need a reader for public documents
Individuals requiring assistance due to handicap, disability, or language barrier in order to attend hearings or meetings may contact the Equal Opportunity Officer of the Community Development Program so that accommodations can be made. The Community Development Programs phone number is 609-265-5072. Requests for assistance must be made at least 10 days in advance of the date the assistance is needed.
Public Review & Comment of Draft Plan

A draft of the Consolidated Plan is made available for public review prior to the plan being adopted by the county. A 30-day comment period is provided to allow any county resident or interested organization the opportunity to review and comment on the contents of the plan.

Notice of Availability for the 30-day public review and comment period is published in the Burlington County Times. Included in this notice is a summary of the plan with a description of its contents and purpose, locations where the plan can be reviewed, and instructions on how to submit comments. Key information such as the time, date, and location for public hearings is also included in the Notice of Availability.

Public Hearings
The Community Development planning process provides for 2 public hearings in order to give citizens an ample opportunity to comment on the draft plan.

1 public hearing is held during the 30-day comment period.

The 2nd public hearing is held during the Burlington County Board of Chosen Freeholders meeting before a resolution is passed to adopt the Consolidated Plan.

Amendments to the Consolidated Plan
Amendments to the Consolidated Plan are made through a substantial change process. A substantial change to the Plan is:
  • An addition of an activity not previously described in the plan.
  • A deletion of an activity previously described in the plan.
  • A change in an approved activity effecting the purpose, scope, location, or beneficiaries defined as follows:
    • Purpose: Any change that would result in the activity not meeting its original purpose.
    • Scope: An increase or decrease in the original budget activity by more than $50,000.
    • Location: A change in the location in which the activity will be concentrated and/or the service area of the activity.
    • Beneficiaries: Any change in the populations to be served by an area benefit activity as represented by any change in the census tract / block group or groups that comprise the service area; or a change in the percentage of low- / moderate-income persons benefiting from the activity; or a change in the limited clientele group to be served by the activity.
Municipalities that request a substantial change to an activity they intend to carry out must first advertise and hold a public hearing to give their residents an opportunity to review and comment on the proposed change. The municipality's public hearing shall be announced by publication of a 10-day advanced notice in the local newspaper. A description of the change is to be available for review during the 10-day period and at the public hearing.

The county publishes a summary of the amendment in the Burlington County Times announcing a 30-day public review and comment period. Included in the notice is information on when and how citizens can make comment and that the complete amendment is available for review at the Community Development Program Office.

Consideration of Public Comments about Plans & Plan Revisions
Public comments are given consideration before the Consolidated Plan or Amendments to the Plan are finalized. Comments that are received in writing during comment periods or are expressed at public hearings are summarized and attached to the final plan or amendment. The summary also provides reasons for comments or views that are not accepted.
Records Available to Public & Complaints

Documents & Records Available to the Public

It is the policy of Burlington County's Community Development Office to provide citizens with full, complete and timely access to information, documents, and records relating the programs use of funding. The Consolidated Housing and Community Development Plan, Annual Action Plans, Plan Amendments and Performance Reports are available at the Community Development Program Office for public review during regular business hours. No appointment is necessary to review these documents.

Copies of the Consolidated Plan and Performance Report are available at rates established by the Public Right to Know Law. Free copies are made available to groups that represent low- and moderate-income residents, low- and moderate-income areas and groups that represent special needs populations.

Information and records related to the Consolidated Plan and the county's use of federal funds covered by the plan during the most recent 5-year period may be reviewed by the public. Persons wishing to access this information may make arrangements by contacting Karen Trommelen, Program Supervisor / Community Development Coordinator at:
Burlington County Community Development Program
Human Services Facility
795 Woodlane Road
Westampton, NJ 08060

Should any citizen or representative of a citizen group have any complaints concerning the Consolidated Plan, Amendments to the Plan, or Performance Reports the complaint must be made in writing and submitted to the Community Development Program Coordinator at the address shown above. Within 15 days of receiving the written complaint the Coordinator shall respond in writing to acknowledge and address the complaint.
Anti-Displacement & Relocation Assistance Plan

Consistent with the goals and objectives of activities assisted under Section 104 (d) of the Housing and Community Development Act, Burlington County will take the following steps to minimize the displacement of persons from their homes: The county will not use funds provided under the Housing and Community Development Act of 1974, as amended, to assist or undertake activities which will result in the demolition or conversion to other use of occupied or vacant-occupiable low- / moderate-income dwelling units.

Should demolition or conversion to other use occur or become necessary as result of unforeseen circumstances, the county will replace all occupied and vacant-occupiable low- / moderate-income dwelling units demolished or converted to a use other than as low- / moderate-income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 570.606(b)(1).

Requirements Before Demolition / Conversion
All replacement housing will be provided within 3 years of commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the county will make public and submit to HUD the following information:
  • A description of the proposed assisted activity
  • The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than low- / moderate-income dwelling units as a direct result of assisted activity
  • A time schedule for the commencement of the demolition or conversion
  • The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units
  • The source of funding and a time schedule for the provision of replacement dwelling units
  • The basis for concluding that each replacement dwelling unit will remain a low- / moderate-income dwelling unit for at least 10 years from the date of initial occupancy
The county will not use funds provided under the Housing and Community Development Act of 1974, as amended, to assist or undertake activities other than code enforcement, which are anticipated to cause permanent displacement.

Relocation Assistance
Should displacement become necessary as a result of unforeseen circumstances that may occur, the county will provide relocation assistance, as described in 24 CFR Part 570.606(b)(2), to each low- / moderate-income household displaced by the demolition of housing or by the conversion of a low- / moderate-income dwelling to another use as a direct result of assisted activities.